Organizing Troop Activities
Active parent involvement in organizing troop activities is essential for a successful troop Scouting program. Organizing troop activities can be a complex undertaking. The information on this page will help both adults and Scouts to plan and execute successful Scouting activities and trips.
Planning and Preparation
All activities require planning and preparation, sometimes well in advance of the activity. The following resources will help activity organizers to prepare for the activity.
Activity documentation archive: web folders containing documention of current or potential future use to activity organizers.
Instructions for filing the BSA Tour Plan, required for certain activities.
Guide to Safe Scouting: BSA's policies and guidelines regulating Boy Scout activities.
Troop permission slips are required for all activities other than regular troop meetings and Courts of Honor:
Adult and Scout leaders participating in an activity share responsibility for the safety and success of an activity. This often requires a delicate balance between freedom and structure that sometimes can only be achieved by trial and error.
Once an activity is completed, there are a number of final steps an activity organizer should take to wrap things up:
Inform the relevant adult committee member responsible for recording Scout activity credit, including Participation and Service Hours, Nights and Miles, and possibly Advancement.
Review and document lessons learned. Provide the Webmaster with any electronic documentation of potential use for future activity organizers so it can be stored on the troop web site.
Apply for reimbursement of qualified out-of-pocket activity expenses using the Troop Reimbursement Request Form.